Board Meeting, March 19, 2025

• March 19, 2025

Minutes for the San Antonio Village Homeowners’ Association Board of Directors
Monthly Meeting on March 19, 2025

The Board meeting was called to order by President Dawn Lucian at 6:00pm. Other Board members present were Cindy Capra (Secretary) and Mike Porter (Treasurer). Also present were Daniel Ortiz manager and 10 homeowners.

1. A motion was made by Mike Porter and seconded by Dawn Lucian to approve minutes of prior meeting held on February 26, 2025.

2. Manager Update:

a. A letter will be sent to Homeowners that includes information regarding earthquake insurance, market analysis and costs for different aggregate amounts of coverage. The Board wanted to take the appropriate time to make the correct decision regarding the correct coverage. The package will also include the voting ballots for the proposed provision from the attorney regarding no smoking.
b. Ice plants were removed from Calle Real which was apparently somewhat controversial. The logic was that because it does not count as green waste there is a $100+ cost every time ice plants are trimmed. Kent decided to remove them and put something more drought tolerant in its place. To remove the plants there is a one-time cost of $500 to $600, but we will no longer have a trimming fee.
c. Asphalt seal coat is scheduled for April or May. To remove and replace is about $50k per cul de sac; a seal at this time would be more economical.

3. Treasurer’s Report:

a. Fiscal year to date administrative expenses are $180k on budget of $185k.
b. Insurance expense is under because our fire insurance effective 2/15 went down; there was a claim 3 years ago that has fallen off thus GL insurance is less than budgeted. Because we currently have no EQ insurance the variance will be positive.
c. Grounds landscaping is $102k on a budget of $119k. Most of the difference is due to salary. We are finally fully staffed.
d. Maintenance budget is $96k; we are operating at $86k – we are well under in repairs/maintenance-materials line item.
e. Utilities – We are operating right at budget of $129k. Water is over but gas is under. Budget for gas is $725/month; the budget was based on prior year expense; however, we may catch up a bit once the pool heater is operating.
f. The budget workshop will be scheduled for the week of April, 2nd– any conflicts let Daniel know. April meeting is scheduled for April 16th – we need to get approval on budget before May meeting. Meeting date may change due to board members schedule.

4. Fire preparedness and Maintenance:

a. A homeowner distributed some fire preparedness information that included some pictures where a
tree is touching the roof, dryer vent debris covering some shrubs, thick foliage, and bushes too close to the fences near the creek area. She included a printout of 10 Fire Safety Tips taken from the county website. We can ask a county fire prevention officer to walk around and give fire mitigation recommendations during an inspection. She also communicated that Durbiano Fire protection will replace/refill/regenerate fire extinguishers. She would like the county road behind the complex/creek area cleaned up.
b. According to Daniel the County Flood Control owns the area around the creek. They told Daniel they “will get on it”. She was wondering if the gardeners were planting ice plants down the embankment and requested to plant more ice plants.
c. Daniel said we annually send out information to HOA re: checking fire extinguishers, checking smoke alarms, etc. Spark arrestors are required if you are going to use your chimney.
d. The homeowner is requesting that things get cleared/cut back around her home, but according to the manager her neighbors are not as open to clearing or cutting back and removing some bushes that provide privacy around their units.
e. Also included were suggestions for cleaning out dryer vents. All of these suggestions will be distributed to homeowners.

Meeting adjourned: 6:32pm, Respectfully submitted, Cindy Capra Secretary