Board Meeting, June 18, 2025

• June 18, 2025

Minutes for the San Antonio Village Homeowners’ Association Board of Directors
Monthly Meeting on June 18, 2025

The Board meeting was called to order by President Dawn Lucian at 6:00pm. Other Board members present were Cindy Capra (Secretary) and Mike Porter (Treasurer) and Emilie Dressaire (Member at Large). Also present were Daniel Ortiz (Manager) and 4 homeowners.

1. A motion was made by Mike Porter and seconded by Dawn Lucian to approve minutes of prior meeting held on April 30, 2025. Board approved the motion by unanimous vote.

2. Manager’s Report:

a. New pool heater was installed; the cost was approximately $7k. Ventilation systems were installed into the community bathrooms by Kent.
b. Curb painting will happen first in areas that are not being seal coated; seal coating is scheduled for July/August when the weather is consistently warmer and the process can be dried properly.
c. A new gardener has been hired named Raul. We are now fully staffed.
d. Pool season is open; there have been no problems so far.
e. We receive a discounted tree trimming rate from Economy Tree. Daniel schedules them to do work when there is an opportunity for Economy Tree in their schedule to trim a tree that needs attention.
f. The tenting of two buildings is complete. The company that performed the tenting will reimburse for the landscaping that was ruined during the tenting process and in the future, will apply discount service to us.
g. We are currently working on a couple of carport repairs, beam tips, and some rotting in ceiling.

3. Treasurer’s Report

a. HOA dues are increasing to $570 effective 7/1/2025 with new fiscal year.
b. Fiscal YTD Income will be right at 100% by end of June due to the timing of booking budget v. actual.
c. Kim Scott was transitioned to an hourly rate last month. All planned increases in for staff were implemented as well.
d. Administration expense is $252K on a budget of $254K. Earthquake insurance (new policy) is now being expensed and has its own budget line next fiscal year. The general liability surplus of $26K budget v. actual is due to the State Farm policy dropping earthquake insurance in February.
e. Grounds/Landscaping is $138K on a budget of $164K, we are running under by $26K due to being short a gardening staff person. We did just hire Raul to the gardening team.
f. Maintenance is $114K on a budget of $133K, running $18k under; as soon as we book the two buildings that were tented last month we will be closer to running under budget by $11K.
g. Utilities are running $171K on a budget of $177K. We have made the adjustments to the budget for 2025-26 fiscal year.
h. Overall we are running a surplus net income to budget of $95K which will be reduced by, as mentioned above, total income coming in at almost 100%, total maintenance budget surplus being reduced over next month once tenting and other miscellaneous maintenance items are booked, and the $21K of other income (net insurance reimbursement for wall repair on entry to section 3) being allocated to a special reserve line for the remodel/upgrade of the association’s rental unit. Once everything is booked and we have any adjustments by the CPA we will have our final fiscal year financials for 2024-25.

4. Election Under Revenue Ruling – 70-604 was signed and attested to by Dawn Lucian and Cindy Capra today on 6/18/2025.

5. Summer Celebration – Daniel suggested September 13th (after Labor Day) – save the date notice will be sent to all homeowners.

6. Three separate Architectural changes were approved.
a. 5042A window replacements.
b. 69A Skylight installation.
c. 65B Individual Glass Replacement for Window.

The meeting was adjourned at 6:40pm

Respectfully submitted by Cindy Capra, Secretary