Board Meeting, October 14, 2025

• October 3, 2025

Minutes for the San Antonio Village Homeowners’ Association Board of Directors
Monthly Meeting on October 14, 2025

The Board meeting was called to order by President Dawn Lucian at 6:00pm. Other Board members present were Cindy Capra (Secretary) and Mike Porter (Treasurer), new members Patrick Pell and Jeff Litherland. Also present were Daniel Ortiz (manager), and 7 homeowners.

1. The prior minutes from July 16, 2025 were approved; Jeff Litherland made a motion to approve and Dawn Lucian seconded.

2. Manager’s Report:
a. Daniel wanted to remind all Board members about proper decorum and professionalism.
b. If any homeowner’s have questions outside of the board meeting, please take a moment to make sure that we check with other Board members. Homeowners rely on what Board Members say.

3. Treasurer’s Report
a. As of June 2025 (last fiscal year) financials Net Income was approximately $41K. We expected that due to underrun of expenses last year. Also had close to $21k in insurance proceeds that we will earmark for remodel of rental unit – total net income for fiscal year 2024-25 $62k.
b. We are currently 25% through fiscal year; at this point net income is over by $5200 due to interest income timing. The goal for 25-26 interest income is $40k, so we are approximately 36% actual to goal as of 9/30/25.
c. Total Grounds /Landscaping expense is under by $8600. This is due to a combination of tree trimming ($0 to budget of $2751) and one less gardener than budgeted until recently – savings of $5K.
d. Maintenance under due to actual pest control to budget and some savings in overall repairs and maintenance materials. Total savings of $3k
e. Utilities – over by $3800; water is $2200 over, budget, electricity is $760 over and gas is $883 over. Variances should start to go down due to pool gas heating being stopped as of 10/1/2025. Rain will help us save money on water. Water rates did go up by 8% but we anticipated it.
f. Mike will verify overall budget allocation in financials as year to date budgeted net income should not be -$8,065.
g. Dawn Lucian moved that we approved treasurer’s report as of 9/30/2025, Jeff Litherland seconded.

4. Board Position Elections:
a. The suggestion was that Dawn Lucian stay President, Mike Porter remain Treasurer, Cindy Capra remain Secretary, Jeff Litherland Vice President and Patrick Pell member at large. Dawn Lucian moved that we approve board positions for the new term, Mike Porter seconded and it was approved.
b. 2026-27 Budget and workshop will be spearheaded by Cindy Capra; we will have another budget workshop prior to setting new budget for next fiscal year.

5. Architectural Changes:
a. 5138A Handrail – approved for installation.
b. 5076A Front Door replacement approved for installation.
c. There was some discussion regarding a unit for sale in complex for $1.1million (2 bedroom, 1.5 bath) and a unit for rent (asking $5k/month) as a reference to market.

The meeting was adjourned at 6:30pm
Respectfully submitted by Cindy Capra, Secretary