Board Meeting, November 19, 2025

• November 19, 2025

Minutes for the San Antonio Village Homeowners’ Association Board of Directors
Monthly Meeting on November 19, 2025

The Board meeting was called to order by President Dawn Lucian at 6:00pm. Other Board members present were Cindy Capra (Secretary) and Mike Porter (Treasurer), New members Patrick Pell and Jeff Litherland. Also present were Manager Daniel Ortiz, and 6 homeowners.

1. There was a motion by Dawn Lucian and a second by Mike Porter to approve the prior minutes from October 14, 2025; the minutes were approved as read with a spelling correction to Jeff Litherland’s last name.

2. Manager’s Report:
a. No December 2025 meeting due to holiday.
b. It was agreed Board members would receive a coffee gift card for the holiday as an expression of thanks for serving on the Board.
c. Fireplace maintenance reminder – it was recommended that there be a required annual cleaning of chimneys and spark arresters installed if the homeowner/resident wants to use fireplace. Any homeowner that burns anything other than a fake gas log would have to show a certificate as proof of flue servicing prior to using their fireplace.
d. Speeding in complex by some residents is a problem. In accordance with our disciplinary policy, we will notify the speeder specifically that there has been a complaint regarding their driving speed. Daniel will also send out an email notifying all homeowners and then specifically address the speed offenders. Before speed bumps or other measures are considered let’s first identify the speeders and address them.

. Treasurer’s Report
a. We are currently a third through our fiscal year that began 7/1/2025 – as of October 31, 2025 we are under total expenses by $11.5k mostly due to timing of expenses.
b. We are staffed up with grounds keepers finally and expect payroll to be within the budget.
c. Total maintenance is under by $5k primarily due to the budgeted pest control expense.
d. Utilities – we expect the over variance in water to reduce as we get into rainy season and sprinklers usage is reduced. Kent has also found a few water leaks that will be fixed.
e. We will update bank signature cards in next few weeks with new Board members.

4. Architectural Changes:
a. 41B – Front Door light fixture approved previously.
b. 65A – Gutter installation approved. Going forward we will have these changes brought before the board at the meeting so all questions can be addressed together in person.

5. Common Area Encroachments
a. It has come to the attention of the Board that a few residents extended their use of property beyond their property lines which belongs to the Association. If nothing was documented then eventually the additional space would be considered part of the homeowner’s property. The owners would essentially have expanded their backyards/property.
b. The Attorney drew up documents to inform the homeowner that if he/she actually “closes off” the additional area and makes it inaccessible/uninviting (personal items) to the public, it will be considered an encumbrance; if the area is left open /accessible then there is no encumbrance issue.
c. Currently, only the two existing units that have the extended backyards will be allowed to keep the space, but when/if title changes the association will take back the property. The patio fence will have to be placed back to its original construction. No other units will be allowed to extend their backyards. We will have the attorney rewrite up the documents to specify the above. A motion was made by Dawn Lucian; Mike Porter seconded the new encroachment policy and it was passed.

6. Homeowner Discussion/Suggestion:
a. Homeowner suggested a bench be installed in the green belt. Due to logistics of maintenance and mowing Daniel Oritz recommended that no bench will be installed. Residents can bring their own chairs.

Meeting adjourned at 6:49pm

Respectfully submitted by Cindy Capra, Secretary