Board Meeting, March 18, 2026

• March 18, 2026

Minutes for the San Antonio Village Homeowners’ Association Board of Directors
Monthly Meeting on March 18, 2026

The Board meeting was called to order by President Dawn Lucian at 6:00pm. Other Board members present were Cindy Capra (Secretary), Mike Porter (Treasurer), Jeff Litherland (Vice President) and Patrick Pell (Member at Large). Also present were Daniel Ortiz manager, and 7 homeowners.

1. Mike Porter made a motion to approve the minutes of prior meeting held on February 18, 2026. Patrick Pell seconded and there was a unanimous vote to approve.

2. Manager’s Report
a. Reminder about the pool season. Typically, we turn the heater on end of May and turn off early October. We will reevaluate in next few weeks. There is a sycamore tree blocking the solar panels from sun; it will have to be thinned.
b. There was a discussion regarding nonresidents walking their dogs through the Village property. We have private property signs, however that does not make a difference. Daniel stated that we don’t want a contentious relationship with other owner associations so it was agreed that we are going to allow the few offenders to continue walking through our property without objection.

3. Treasurer’s Report
a. Income surplus of $9k due to to interest income – expectation is to finish over at fiscal year-end.
b. Admin Expenses – Over by $6600 due to GL insurance increase.
c. Grounds landscaping – under by $16.5k; tree trimming will increase into spring. Grounds landscaping wages less than budget due to call outs, not working full time and understaffed gardener in fall of 2025.
d. Total maintenance – under by $10.5k mostly due to repairs/maintenance materials.
e. Utilities – under by $723, mostly due to water cost while electricity/gas is slightly over. We have investigated some water leaks in complex; any were identified and corrected.
f. Mike Porter was asked why the income statement budget shows YTD loss of almost $17k – how does the surplus from 2025 work into the net budget number? We are at a positive YTD net income of $13,375. He said he would review and inform us.
g. Federal and state taxes have not been booked yet.

4. Budget workshop – Reserve Study is complete, April 8th 2026 date set for budget workshop. Voting for new budget will take place on April 29th 2026 at the HOA meeting.

5. Architectural Change Requests:
a. 5060A: Front steps railing installation – Mike Porter made a motion to approve the installation, Dawn Lucian seconded, there was a unanimous vote to approve.
b. Mike made a motion to take any future consideration of a bench by greenbelt off the table. It was seconded by Jeff Litherland. Dawn voted yes, however Patrick and Cindy voted no. Mike added that a future Board can take this issue up in the future.

Adjourned at 6:49pm

Respectfully submitted by Cindy Capra, Secretary.