Board Meeting, May 20, 2026

• May 20, 2026

Minutes for the San Antonio Village Homeowners’ Association Board of Directors
Monthly Meeting on May 20, 2026

The Board meeting was called to order by President Dawn Lucian at 6:00pm. Other Board members present were Jeff Litherland (Vice President), Mike Porter (Treasurer) and Patrick Pell (Member at Large). Also present were Manager Daniel Ortiz, and 8 homeowners.

1. The minutes of the previous meeting held on April 29, 2026 were approved. Dawn Lucian made a motion to approve, Jeff Litherland seconded

2. Manager’s Report:
a. Daniel will send out directions/screenshots to Ownership group on how to adjust your monthly dues payments using our electronic payment system
b. Challenge Asphalt is backed up – not sure if they can sealcoat and hot crack seal remaining cul-de-sacs until next year
i. Section 1: 3 cul-de-sacs
ii. Section 2: 1 cul-de-sac
iii. Section 3: Whole thing
c. Daniel requested that Board Members conduct walkthroughs more often during pool season. This will hopefully assist in maintaining a peaceful and joyful experience for all pool-goers as we work together to enforce all rules and expectations of the area
d. Daniel was notified of a high water bill (around $1,700) for the 5126B meter in Section 3. This meter includes units 5126-5142. Daniel and Kent will review and report back to the Board.

3. Treasurer’s Report
a. Interest Income: Over by $14.8K of budget for the fiscal year
b. Administrative Expenses: Over by $12.7K of budget for fiscal year due to General Liability
c. Grounds/Landscaping: Under by $16.8K of budget for fiscal year
d. Maintenance: Under by $5.7K of budget for fiscal year. Number will go down as we finish repairing a few sidewalks, carports and install two safety railings.
e. Utilities: Under by $2.8K of budget for fiscal year due to water

4. President Statement on 2026-2027 Budget
a. Dawn spoke at length about last meeting’s 2026-2027 budget vote and explained why she voted “yes” on a $615/month assessment. She advised that her HOA experience and financial perspectives have led her to be more conservative when building budgets: slight room for potential issues (which she has seen as a Board member for more than 20 years). She felt $615/month gave the HOA more calculated protection and reduced chances of a possible special assessment for all Homeowners.

5. Architectural Changes:
a. 55A: Owners and Board decided to push approval to a future date until more information can be provided and an HOA Solar Panel Policy can be created
b. 5060A: Front Retractable Screen Door (Tan) addition was approved by the whole Board

Meeting was adjourned at 6:35pm

Respectfully submitted by Daniel Ortiz, General Manager